Autoline - Accounts

General Ledger

Multi-company & multi-currency and Euro

Eight or twelve digit account code, with optional eight digit sub account extension code where required

Divisional accounting & group consolidation

Multiple transaction level detail, from yearly ‘open-item’ to totally consolidated, specified at an individual General Ledger code level

Cash-book brings cash functionality from other modules

Used vehicle sale VAT postings split between purchase and margin amounts

Bank reconciliation allows journals to be posted whilst in reconciliation

Ad-hoc and standard ‘repeat’ journal posting with narrative text as archived documents

Variable 12 period length control, monthly, lunar, 4/4/5

Day books archived to disk with print option

Comprehensive user-defined VAT/sales tax coding structure, reporting and reconciliation options including on-screen VAT reconciliation

Automatic accruals/pre-payments, with optional autoreverse in following period

Split tables for single postings amortised to multiple cost centres at time of entry

Facility to include document date in journal entries

Journal reference provided within the display cash book reference menu to aid traceability

Accounts Receivable

Multi-company/division & multi-currency

Advanced on-screen credit control, with document archive re-print, display or fax facility

Age debtor analysis by document date & due date in domestic, foreign currency and Euro

Integrated debtor creation from CRM database with integration of common data

Data entry by account number, short name, or word search by combination of name, address, telephone numbers etc.

Open-items linked to Document Archive with on-screen display, re-print and integrated fax facilities

Ability to remove account from stop when cash posting

Drill Down by General Ledger analysis code by document

On-line transaction archiving of paid items and payments

Problem reporting linked to email at either debtor or transaction level

Banking slips with reconcile till accounts

Sundry invoice generation and printing facility for ‘noncore’ activities

User-defined statement layouts and document archive facility - with on-screen view, print, fax or e-mail facility

Batch input documents amounts either net or gross

Credit chase suite of letters

Cash allocation from Point Of Sale for COD

Vat’-able deposits for vehicles

System parameter to priority control the enabling/disabling of the 'refund' button within the 'take deposits' option

Accounts Payable

Similar to the Accounts Receivable, plus:

Purchase invoice register, as well as direct batch input options

Purchase order control for expense and non-inventory purchases

VAT/sales tax transaction summary

In-bound document scanning for invoicing and credit notes and retrieval either on-screen or re-printed

Batch input of documents amounts entered as either net or gross

Facility within batch input documents to sort enabling easier location of individual invoices

Duplicate transaction reference warning if same creditor

Payment proposal, by priority, fine tune editing prior to remittance print, optional user defined cheque printing, and/or electronic funds transfer

Sundry cheque facility for non-specific creditor accounts

Aged debtors or creditors analysis report produced by nominal ledger posting date in addition to document and due date

Asset Register

Automatic allocation of asset numbers (optional) within asset class

Detailed asset record covering all aspects of purchase, valuation, audit & disposal/transfer

Automatic depreciation process across whole register, integrated to the General Ledger

Asset transfer between departments and division

Capacity for additions to original assets as well as split child/parent re-classification

Flexible depreciation methods with capacity for userdefined additional non-standard methods

Fully integrated to General Ledger with user-defined accounts to cover original cost, depreciation reserve, depreciation charge, specific per asset

Human Resources

User-definable information including

• Calendar facility
• Personal details
• Current job role and job/salary history
• Training/achievement records
• Emergency contact details
• Driving licence details
• Disciplinary records and appeal tracking
• Benefit summary

Document scanning supported

Supported with the HR module are various security features

• Location and grade based security allowing for a global database but for each HR user to be restricted to a selected group of employees
• Profile controlled access - each separate screen area may be controlled per user to define access, e.g. it is possible to restrict access for a user only to the calendar function
• Priority controlled access, e.g. to prevent record creation

Payroll

Multi-company and user-defined multi-type,- hourly, weekly, monthly, director’s payroll, etc. User access and password control per payroll type

Comprehensive payroll record including SSP and SMP qualifying data, court orders, full pension and COMP contribution parameters

User-defined additions and deductions, as well as payment types and benefits in-kind

User maintainable PAYE and NI tables

Coin analysis for cash pay types

Facility to create electronic funds transfer file

Facility to file end-of-year returns (P14 and P35) online, as required by the Inland Revenue

Inland Revenue recognition for filing gained for 2004-2005

Submission of all payroll types via a single payroll type rather than running them separately

Detailed validation process performed within the submission option and any errors are printed onto an exception report

Utilisation of a third party encryption product during the submission option

Allows partial or complete submissions

Communication activity logged including a printed P35 summary or P14 sub-total records for partial submissions

P14 and P35 submitted data is kept on-line for future reference until deleted by the user

Accounts Terminology
ADP have recognised that on a world-wide basis, using the traditional accounting terminology to describe the nominal, sales and purchase ledgers is not in common use. In the interests of standardisation for world markets, this website now adopts the terms general ledger, accounts receivable and accounts payable respectively.

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